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Constitution
28. OFFICE BEARERS

The Divisional Association shall have the following Office Bearers who shall be elected by the Divisional Council once in two years.

          (i) President.

          (ii) Vice President.

          (iii) General Secretary.

          (iv) Two Joint Secretaries.

          (v) Treasurer.

          (vi) Resident Secretary (in case the place of posting of the General Secretary is other than the Divisional Headquarters).

Note:

(a) The names of the Resident Secretary and Treasurer will be proposed by the General Secretary and the names thus proposed shall be deemed to be elected by the Divisional Council.

(b) No one who is not Development Officer of the Life Insurance Corporation of India shall be elected as an Office Bearer of the Association.

(c) Any office bearer applying for promotion will submit his resignation on the day of such application and hand over charge of his office to another appropriate office bearer. The resignation for the purpose will be treated as accepted on the day of submission. The Divisional Executive Council will co-opt another person to fill up the vacancy in its next meeting.

POWERS AND FUNCTIONS OF THE OFFICE BEARERS

(a) PRESIDENT

The President shall preside over all meetings, see to the proper conduct of the procedure, give interpretations, issue rulings, if asked for, take votes for and against any motion in case of disagreements among the members by show of hands or by ballot, shall have the casting vote in case of a tie, sign minutes books and perform such other Presidential functions connected with the organisation.

(b) VICE PRESIDENT

The Vice President shall discharge all the presidential functions in the absence of the President in a particular meeting. In the absence of both the President and the Vice President, members present shall elect one among themselves to the Presidential Chair, provided he is not an office bearer, to conduct the meeting for the day.

(c) GENERAL SECRETARY

The General Secretary shall exercise general supervision and have control over the affairs of the Association, subject, to overall control by the Executive Committee. He shall be responsible for:

     (i) Conducting all correspondence,

     (ii) Recording the minutes of the meetings,

     (iii)

          (a) Convening the ordinary Divisional Council or the Divisional Executive Council and issuing notices and agenda.

          (b) The General Secretary shall convene the Branch Council Meeting after one year from the date of last meeting and if the Branch President fails to convene the same.

     (iv) The General Secretary may have a sum not exceeding Rs.10,000/- (Rupees Ten Thousand only) in cash to meet incidental expenses.

     (v) All expenses made by the General Secretary shall have to be placed in the next Divisional Executive Council meeting for its approval.

     (vi) The General Secretary shall convene the Branch Council meeting whenever he deems it to be in the interest of the Association.

(d) RESIDENT SECRETARY

The Resident Secretary will attend to such work and carry out such responsibilities as may be entrusted to him, from time to time, by the General Secretary.

(e) JOINT SECRETARY

The Joint Secretary shall assist the General Secretary in his work and act for him in his absence.

(f) TREASURER

     (i) The Treasurer shall receive all monies due to the Divisional Association and maintain proper accounts of all income and expenses, shall prepare the annual returns and get them audited by a qualified Auditor appointed by the Divisional Council.

     (ii) He shall make payments after getting the vouchers passed by the General Secretary.

     (iii) He is authorised to keep an amount of Rs.5,000/-(Rupees Five Thousand only) in cash for incidental expenses.

     (iv) The Treasurer shall be responsible to present the current statement of accounts to every Divisional Executive Council meeting.
 
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